It always seems to happen that just when you need something the most, you can’t find it, resulting in a frantic search for bills to be paid or other papers. A little bit of organization can go a long way, and by spending a few minutes organizing your office you can make things much easier. You only need to spend 5 minutes once or twice a week to get your office in shape and improve your efficiency.
First, take a few minutes to toss the trash and file the good stuff.
- Set up two portable files or a filing cabinet with two drawers. Label one “Bills” and the other one “Documents.”
- Have a supply of folders that you can quickly and easily label as needed.
- Go through all the papers in your office and get rid of everything you don’t need.
- File important papers immediately. Place unpaid bills in a single folder in the front of the bill drawer, and file them as they are paid. Put any important papers in the “Documents” section, and keep anything that requires your attention in a folder at the front of this drawer.
Organizing your papers in this manner only takes a few minutes, but it will a little bit of office organization will improve your efficiency and reduce stress tremendously.
Use a tray to create a place for your desk accessories such as paperclips, rubber bands, pencils, scissors, and any other office supplies you need. Put items in the tray as you encounter them while going through your papers, and then anytime you bring new supplies home put them in the tray immediately. Place larger supplies such as paper and ink cartridges in a cabinet or on a handy shelf. Label the spot where they go so that you can easily see if your supplies are getting low. A basket or a box can help to keep similar items together.
A final office organization tip that will be more useful than the simplicity of it requires is to use in and out baskets. Place them on a corner of the desk to help identify what needs to be done and what has been completed. Even if this is your home office and you are the only one that uses it, baskets or trays can help with overall organization. Drop bills or items that need attention into the “in” basket, and stamped envelopes or completed items into the “out” basket.
These few simple steps will go a long way to organizing your office quickly and easily and make you a more valuable employee by increasing your efficiency and ability to get things done. Be sure to keep things up once you have the place in shape. You will be surprised at how much more work you can get done when you are organized.